Everything between first read and final bow.
Script annotation, cue management, production communication, scheduling, and reporting — integrated, real-time, and built for how theatre actually works.
Your calling book, digitized
Import a script. ProdBook's AI parses it into structured scenes and lines — preserving page numbers from the licensed copy. Then annotate it the way you actually work.
Smart script import
Upload .docx, PDF, or plain text. AI-powered parsing auto-detects characters, stage directions, and scene breaks with confidence scoring. Fix anything it gets wrong with the built-in SM editor.
Multi-department cues
Add LX, SQ, fly, and custom cue types with flexible numbering — hierarchical, decimal, blackout conventions. Warn/Standby/Go states with optional anchor points, just like your paper book.
Role-based views
SMs see the full calling script with cue gutter. Actors see their lines and entrances. Designers see only their department's cues. Everyone gets exactly what they need.
Calling book export
One-click PDF export with department filtering. Print the full calling book or just the LX cues for your board op. Smart context shows the gap between cues so nothing gets missed.
Discussions that stay connected to the work
Not just another messaging app. ProdBook's communication is woven into scripts, cues, and schedules — so conversations have context and nothing gets buried in a group text.
Channels & DMs
Public and private channels organized by department. Direct messages and group conversations. Default channel templates get you set up in seconds.
Contextual threads
Start a discussion on any cue or script line. Threads are categorized (question, issue, note) with open/resolved status. Cross-post to channels so nothing lives in a silo.
Announcements
Flag messages as announcements requiring acknowledgment. See exactly who's confirmed and who hasn't. Automated reminders chase down the unconfirmed so you don't have to.
Search & history
Full-text search across every message in the production. Pin important messages. @mention people, roles, or everyone — with smart permission controls on who can @everyone.
Conflicts caught before they cost you a rehearsal
Build your rehearsal and performance calendar, collect availability from the entire team, and let ProdBook flag the problems before they show up in the room.
Calendar & events
Visual calendar with event creation for rehearsals, performances, fittings, and production meetings. Assign positions by department and manage your full production timeline.
Availability & conflicts
Cast and crew submit blockout dates. ProdBook detects conflicts automatically when you assign people to events. No more spreadsheet cross-referencing.
Call time notifications
Automated day-before and two-hour-before reminders via email and in-app. Accept/decline workflow with tokenized links — your team responds without even logging in.
Personal schedule view
Each team member sees only their assignments, upcoming calls, and conflicts. No more "when am I called?" texts. The heatmap view shows availability gaps across the whole team at a glance.
On the roadmap
ProdBook is in active development. Here's what's coming next.
Spacing charts
Upload ground plans and place actor/element markers for blocking visualization. Snapshots linked to scenes and cues. Navigate blocking across the entire show.
Resource & prop tracking
Track every prop, costume piece, and set element with status, condition notes, and photo documentation. Link resources to scenes and filter by what's needed, sourced, or on-hand.
Rehearsal & performance reports
Department-organized report sections with timing tracking, attendance, and unresolved items that carry forward automatically. PDF export and auto-post summaries to channels.
Production dashboards
Task management across departments with milestones, assignments, and status tracking. Timeline views for your season. Everything your production manager needs at a glance.
Contact directory
Searchable cast and crew directory with per-field privacy controls. Emergency contacts visible only to SMs and admins. Export to PDF or CSV for your binder.
Availability heatmaps
Color-coded grid showing blockouts and assignment load across your full production calendar. See at a glance where your team is thin and plan around it.
One production, one environment
ProdBook isn't four separate tools bolted together. Everything is cross-linked, real-time, and role-aware.
Cross-linked
A cue links to its script moment, its designer, and the discussion about it. A schedule event links to the people assigned, their availability, and the notification history. Navigate by relationship, not by app.
Real-time
Changes propagate instantly across the team. When a cue is updated, everyone with access sees it. When a schedule changes, affected team members are notified automatically.
Role-aware
Five permission tiers from full SM access to read-only. Stage managers see everything. Actors see their lines and schedule. Designers see their department's cues. Crew sees their assignments.
Bring your next show into ProdBook
Join the waitlist and be first to know when ProdBook is ready.