Everything between first read and final bow.
Script annotation, cue management, production communication, scheduling, and reporting — integrated, real-time, and built for how theatre actually works.
Your script, parsed and alive
Import a .docx, PDF, or plain text script and ProdBook parses it into acts, scenes, and lines — preserving page numbers from your licensed copy.
- AI-powered import auto-detects characters, stage directions, and scene breaks — fix anything with the built-in editor
- Scene outline, full-text search, and per-user "My View" vs. full script
- Cue tags render in the script margin, with layers to toggle what's shown
- Follow Live — the viewer tracks a live calling session in real time
A calling book that keeps up
Multi-department cue annotation with the Warn / Standby / Go workflow you already use, and flexible numbering that matches your paper book — WARN FLY 1, SQ 1, LX 55.5.
- Calling book view with department filter and stage-direction toggle
- One-click PDF export — print the full book or just the LX cues for your board op
- Go Live broadcasts your calling session to connected viewers in real time
- Separate cue sheet view for tech tables
Discussions that stay connected to the work
Not just another messaging app. Channels, threads, and DMs are woven into scripts, cues, and schedules — so conversations have context and nothing gets buried in a group text.
- Channels by department, direct messages, reactions, and @mentions
- Contextual threads attached to specific cues and script lines
- Announcements with acknowledgment tracking and automated reminders
- Full-text search across every message in the production
Conflicts caught before they cost you a rehearsal
Month calendar, agenda view, and an availability heatmap for the whole team — with call times on every event.
- Automatic conflict detection against cast and crew blockouts
- Day-before and two-hour-before call notifications with one-tap accept/decline
- Personal "My Schedule" for every team member, on any device
- CSV import for existing season calendars
Who's in scene three? Now you know.
A character-by-scene presence grid with draft, confirmed, and manual states — plus entrance/exit and blocking notation tabs.
- Per-scene confirmation as you work through the script
- Entrance/exit tracking alongside blocking notation
- Feeds role-based views, so actors see exactly their scenes
Every department, on track
Production to-dos with assignees, departments, priorities, due dates, and statuses — visible to the people who need them.
- List, Board, and Timeline views
- "My Tasks" filter for every team member
- Open, in-progress, and done at a glance across departments
Every prop, accounted for
A live prop inventory that replaces the spreadsheet — and knows which scene everything belongs to.
- Status tracking: needed, sourced, on-hand
- Source (made / bought / borrowed), cost, and photos
- Linked to the scenes where each prop appears
In the booth, in the shop, on the bus
ProdBook works on any device. Every team member gets a personal schedule with their upcoming calls — no login gymnastics, no "when am I called?" texts.
- Personal schedule and blockouts on mobile
- Built dark-first for stage managers working in the booth
- Light and high-contrast themes available
The rest of the production office
Everything else you'd otherwise scatter across binders, drives, and inboxes.
Rehearsal & performance reports
Structured reports for every rehearsal and performance, exportable to PDF.
Auditions
A public audition form — no login required, protected against automated abuse — plus audition management inside the app.
Media archive
Photos and video for the production, organized and shareable with the team.
Spacing charts
Upload ground plans and place markers to visualize blocking and spacing.
Producer oversight
Department status roll-ups so producers and PMs see the whole production at a glance.
Timeline & Gantt
Production timeline views for planning the season, not just the week.
Structure editor
Edit acts and scenes directly when the script evolves in the room.
Roles & access
Organization → productions → people, with role-based access for SMs, directors, designers, actors, and crew.
One production, one environment
ProdBook isn't four separate tools bolted together. Everything is cross-linked, real-time, and role-aware.
Cross-linked
A cue links to its script moment, its designer, and the discussion about it. A schedule event links to the people assigned, their availability, and the notification history. Navigate by relationship, not by app.
Real-time
Changes propagate instantly across the team. When a cue is updated, everyone with access sees it. When a schedule changes, affected team members are notified automatically.
Role-aware
Permission tiers from full SM access to read-only. Stage managers see everything. Actors see their lines and schedule. Designers see their department's cues. Crew sees their assignments.
Bring your next show into ProdBook
ProdBook is live. Create your organization and see it with your own script.
Subscriptions include a 14-day free trial.
Been invited to a production? Use the link in your invitation email to join.